Registration fees

Registration costs have been separated between the Summer School Tutorial on Sunday 30th June and the remainder of the Workshop which runs from Monday 1st July to Wednesday 3rd July 2019.

The cost of each type of registration includes workshop attendance, refreshments, lunch (as stipulated below) and dinner (as stipulated below). Your meals will include soft drinks only. Please note that a cash bar will be open for you to purchase your own drinks during all dinners.

Accommodation is available at Cumberland Lodge from Sunday 30th June through to Tuesday 2nd July 2019 (inclusive) and can be booked through the registration process. Please note that the available number of bedrooms at Cumberland Lodge is very limited and will be provided on a first-come-first-served basis (via online registration below). You also have the option to register as a day delegate only and arrange your own accommodation elsewhere.

MI21-HLC Tutorials on Sun 30/6/19
Includes tutorial sessions, lunch and dinner on Sunday
Mi21-HLC Workshop Mon 1/7/19 to Wed 3/7/19
Includes workshop sessions, lunch from Mon 1/7/19 to Wed 3/7/19 and dinner on Mon 1/7/19 and Tue 2/7/19
Accommodation (Single room), available on Sunday 30/6, Monday 1/7 and Tuesday 2/7/19
Includes breakfast
165 per night
Accommodation (Shared Twin room), available on Sunday 30/6, Monday 1/7 and Tuesday 2/7/19
Includes breakfast
95 per night

Payment information

Participants should use the online registration system (see below) to register. The collection of payment is being handled through CVENT. Please note that a payment processing fee of 3.99% will be applied to your total payment by debit or credit card . If you are reclaiming the cost of your registration fees from your institution, please remember to include a copy of your receipt showing the payment processing fee in order to reclaim the higher amount.

Refund policy: All cancellations must be confirmed in writing by sending an email to bridget.gundry@imperial.ac.uk.  This cancellation policy applies to both the registration fee and any accommodation booked at Cumberland Lodge.  Cancellations made up to 30th May 2019, will be charged a 50% cancellation fee. Cancellations made between 31st May and 14th June 2019, will be charged a 75% cancellation fee.  Any Cancellations made on or after the 15th June 2019, cannot be refunded. Substitutions of delegates will be permitted and all name changes must be emailed to bridget.gundry@imperial.ac.uk.

In the event of unforeseen circumstances we reserve the right to change the venue, dates and programme.

Accommodation at Cumberland Lodge

Room types: Both single and twin rooms are available to reserve. If you wish to share a bedroom, please note you will need to organise your own guest to share with and we are unable to assist you with this.

Facilities: Cumberland Lodge is an historical house so facilities on offer do differ from those in a hotel.  All the bedrooms at Cumberland Lodge offer the following facilities. They are en-suite, have towels and toiletries, there is free Wi-Fi internet access from all bedrooms and public areas, there are tea and coffee making facilities as well as a safety deposit box in the wardrobe of each bedroom. We would also like to make you aware of the following regarding the bedrooms at Cumberland Lodge. You should expect some variation in the size/bathroom facilities of the bedrooms since this is not a purpose built hotel. Some of the bedrooms are located in the mews, which is in the building adjacent to the main house (less than 1 minute walk away). None of the bedrooms have a telephone or television so please bring your own laptops to use Skype instead (there is free Wi-Fi and a television in the sitting room). There is an office available for guests to use the telephone, computer, printer, photocopy and scan. Nominal charges apply to this use for which you will need to pay cash. Some payphones are also located in the Mews, adjacent to the main house.

Your stay at Cumberland Lodge includes Breakfast however there is no room service or restaurant facilities available. A cash bar will only be open during the evening meals for you to purchase your own drinks but this will not be open at other times.  We recommend you make arrangements to bring sufficient funds to cover this cost prior to your arrival since once at the Lodge the nearest ATM is back at Egham. As Cumberland Lodge will only be issuing one invoice to the organisers it is not possible to arrange any hotel bills, hence all extra items will need to be paid in cash as required.

Check-in: You may check-in from 3pm onwards at Cumberland Lodge on Sunday 30th June 2019.  If the front door is not open when you arrive, please ring the front doorbell.  After you have been checked in, you will be issued with a swipe card to access the front door and a user name/password to access the internet.  There is always either a duty manager or night supervisor on site at all times.

Check-out: Please check-out from the bedrooms is by 9am on Wednesday 3rd July 2019. Luggage storage facilities are available. You need only return your swipe card upon departure.

Special requirements: Please use the personal details section of the registration form to indicate any dietary requirements or access issues that you may have.

For more information please see venue & local information.

NEW Discount Scheme for PhD's and RA's

We are pleased to announce that we have decided to offer all PhD students and post-docs (research assistants/associates) a 50% discount off their registration costs.

This 50% discount is available to any PhDs/RAs on the basis that :

  1. You can provide us with a simple email from your supervisor confirming your status as either a PhD or RA.   We do not require a signed, stamped letter from your institution.
  2. You will agree to undertake some light duties in helping during the conference.
  3. You will attend both the Summer School Tutorials (cost 130) and the entire Workshop (cost 300) from Sunday 30/6/19 Wednesday 3/7/19.

This offer is available on a first come, first served basis until 24th June 2019 and only applies to the registration fee element of 430. This discount is not applicable to the accommodation costs. You continue to have the option to register and stay elsewhere.

Once we have received an email from your supervisor, we will send you a discount code which you apply on the final payment page on CVENT. The registration cost of attending the full event (excluding accommodation costs) is 430 of which you will only be charged 215.

If you are an PhD or RA and have already registered and paid and would now like to take advantage of this special offer, the same terms as above apply however in your case, we will arrange a refund for you once we receive your confirmation from your supervisor. If you have only registered to attend either the Summer School Tutorials or the Workshop, then you do need to be registered for both (430) in order to benefit from this discount.

Online registration

Please click here to start online registration. Registration will close on Tuesday 18th Monday 24th June 2019.