Registration
Registration fees
Registration costs have been separated between the Summer
School Tutorial on Sunday 30th June and the remainder of the
Workshop which runs from Monday 1st July to Wednesday 3rd July
2019.
The cost of each type of registration includes workshop
attendance, refreshments, lunch (as stipulated below) and dinner
(as stipulated below). Your meals will include soft drinks only.
Please note that a cash bar will be open for you to purchase
your own drinks during all dinners.
Accommodation is available at Cumberland Lodge from Sunday 30th
June through to Tuesday 2nd July 2019 (inclusive) and can be
booked through the registration process. Please note that the available number
of bedrooms at Cumberland Lodge is very limited and will be
provided on a first-come-first-served basis (via online registration below). You also
have the option to register as a day delegate only and arrange
your own accommodation elsewhere.
| MI21-HLC Tutorials on Sun 30/6/19 Includes tutorial sessions, lunch and dinner on Sunday |
£130 |
| Mi21-HLC Workshop Mon 1/7/19 to Wed 3/7/19 Includes workshop sessions, lunch from Mon 1/7/19 to Wed 3/7/19 and dinner on Mon 1/7/19 and Tue 2/7/19 |
£300 |
| Accommodation (Single room), available on
Sunday 30/6, Monday 1/7 and Tuesday 2/7/19 Includes breakfast |
£165 per night |
| Accommodation (Shared Twin room), available
on Sunday 30/6, Monday 1/7 and Tuesday 2/7/19 Includes breakfast |
£95 per night |
Payment information
Participants should use the online registration system (see
below) to register. The collection of payment is being handled
through CVENT. Please note that a payment processing fee of
3.99% will be applied to your total payment by debit or credit
card . If you are reclaiming the cost of your registration fees
from your institution, please remember to include a copy of your
receipt showing the payment processing fee in order to reclaim
the higher amount.
Refund policy: All cancellations must be confirmed in
writing by sending an email to
bridget.gundry@imperial.ac.uk. This cancellation policy
applies to both the registration fee and any accommodation
booked at Cumberland Lodge. Cancellations made up to 30th
May 2019, will be charged a 50% cancellation fee. Cancellations
made between 31st May and 14th June 2019, will be charged a 75%
cancellation fee. Any Cancellations made on or after the
15th June 2019, cannot be refunded. Substitutions of delegates
will be permitted and all name changes must be emailed to
bridget.gundry@imperial.ac.uk.
In the event of unforeseen circumstances we reserve the right
to change the venue, dates and programme.
Accommodation at Cumberland Lodge
Room types: Both single and twin rooms are available to
reserve. If you wish to share a bedroom, please note you will
need to organise your own guest to share with and we are unable
to assist you with this.
Facilities: Cumberland Lodge is an historical house so facilities on offer do differ from those in a hotel. All the bedrooms at Cumberland Lodge offer the following facilities. They are en-suite, have towels and toiletries, there is free Wi-Fi internet access from all bedrooms and public areas, there are tea and coffee making facilities as well as a safety deposit box in the wardrobe of each bedroom. We would also like to make you aware of the following regarding the bedrooms at Cumberland Lodge. You should expect some variation in the size/bathroom facilities of the bedrooms since this is not a purpose built hotel. Some of the bedrooms are located in the mews, which is in the building adjacent to the main house (less than 1 minute walk away). None of the bedrooms have a telephone or television so please bring your own laptops to use Skype instead (there is free Wi-Fi and a television in the sitting room). There is an office available for guests to use the telephone, computer, printer, photocopy and scan. Nominal charges apply to this use for which you will need to pay cash. Some payphones are also located in the Mews, adjacent to the main house.
Your stay at Cumberland Lodge includes Breakfast however there is no room service or restaurant facilities available. A cash bar will only be open during the evening meals for you to purchase your own drinks but this will not be open at other times. We recommend you make arrangements to bring sufficient funds to cover this cost prior to your arrival since once at the Lodge the nearest ATM is back at Egham. As Cumberland Lodge will only be issuing one invoice to the organisers it is not possible to arrange any hotel bills, hence all extra items will need to be paid in cash as required.
Check-in: You may check-in from 3pm onwards at
Cumberland Lodge on Sunday 30th June 2019. If the front
door is not open when you arrive, please ring the front
doorbell. After you have been checked in, you will be
issued with a swipe card to access the front door and a user
name/password to access the internet. There is always
either a duty manager or night supervisor on site at all times.
Check-out: Please check-out from the bedrooms is by 9am
on Wednesday 3rd July 2019. Luggage storage facilities are
available. You need only return your swipe card upon departure.
Special requirements: Please use the personal details
section of the registration form to indicate any dietary
requirements or access issues that you may have.
For more information please see venue
& local information.
NEW Discount Scheme for PhD's and RA's
We are pleased to announce that we have decided to offer all
PhD students and post-docs (research assistants/associates) a
50% discount off their registration costs.
This 50% discount is available to any PhD’s/RA’s on the basis
that :
- You can provide us with a simple email from your supervisor confirming your status as either a PhD or RA. We do not require a signed, stamped letter from your institution.
- You will agree to undertake some light duties in helping during the conference.
- You will attend both the Summer School Tutorials (cost £130)
and the entire Workshop (cost £300) from Sunday 30/6/19 –
Wednesday 3/7/19.
This offer is available on a first come, first served basis
until 24th June 2019 and only applies to the registration fee
element of £430. This discount is not applicable to the
accommodation costs. You continue to have the option to register
and stay elsewhere.
Once we have received an email from your supervisor, we will
send you a discount code which you apply on the final payment
page on CVENT. The registration cost of attending the full event
(excluding accommodation costs) is £430 of which you will only
be charged £215.
If you are an PhD or RA and have already registered and paid
and would now like to take advantage of this special offer, the
same terms as above apply however in your case, we will arrange
a refund for you once we receive your confirmation from your
supervisor. If you have only registered to attend either the
Summer School Tutorials or the Workshop, then you do need to be
registered for both (£430) in order to benefit from this
discount.
